07-16-2026 WPC Agenda Packet

TOWN OF PORTOLA VALLEY Wildfire Preparedness Committee Meeting Thursday July 16, 2026 10:00-11:30 AM MJ Lee, Chair Wanda Ginner, Member Patty Dewes, Member Vivek Ragavan, Member Kimberley Cashin, Member Vacant, Member Chris Morace, Conservation Committee Liaison and member VIRTUAL PARTICIPATION VIA ZOOM To access the meeting by computer: https://us06web.zoom.us/j/87264593721?pwd=Rda9T44qkILgTqFR8BODxrN1PSvD5P.1 Webinar ID: 872 6459 3721 Passcode: 925772 To access the meeting by phone: 1-669-900-6833 or 1-888-788-0099 (toll-free) Mute/Unmute – Press *6 / Raise Hand – Press *9 HISTORIC SCHOOLHOUSE– 775 PORTOLA RD. – PORTOLA VALLEY, CA REMOTE MEETING ADVISORY: On March 1, 2023, all committees in Portola Valley will return to conducting in-person meetings. A Zoom link will be provided for members of the public to participate remotely; however, the Town cannot guarantee there will be no technical issues with the software during the meeting. For best public participation results, attending the meeting in-person is advised. ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851 -1700 or by email at towncenter @portolavalley.net. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. 1. CALL TO ORDER & ROLL CALL 2. ORAL COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA Speakers' time is limited to three minutes 3. APPROVAL OF MINUTES: a. June 18, 2026 4. NEW BUSINESS: a. OneShoreline insurability initiative – Len Waterman b. WPC Subsidiary Body teleconferencing policy – MJ Lee c. Fire Marshal Update – FM Kim Giuliacci d. 100% Firewise update – Patty Dewes e. PVForum dashboard – Chris Morace f. WPC webpage update – MJ Lee 5. SUBCOMMITTEE AND COMMITTEE LIAISON UPDATES: a. Conservation Committee update b. EPC update 6. OTHER BUSINESS/STANDING ITEMS a. Agenda for next meeting b. Quorum Check for meeting 7. ADJOURNMENT The next regularly scheduled meeting date is Aug-20-2026 @ 10:00-11:30 AM 1 REV 1 - FINAL TOWN OF PORTOLA VALLEY Wildfire Preparedness Committee Thursday June 18, 2026 – 10:00 AM Hybrid on Zoom 765 Portola Road, Portola Valley, CA 94028 ACTION MINUTES A recording of the meeting is here The meeting Agenda Packet is here Call to Order at 10:05 AM: Chair MJ Lee 1. Roll Call Present: Wanda Ginner, Kimberley Cashin, MJ Lee, Patty Dewes, Vivek Ragavan, Council Liaison Rebecca Flynn (on zoom) Absent: Chris Morace Guests: Fire Marshal Kim Giuliacci (on zoom), Town Manager Darcy Smith 2. Oral Communications for items not on the agenda There were no oral communications 3. Approve Minutes of previous meeting The minutes of May-21-2026 were approved unanimously M/S Ginner / Dewes NEW BUSINESS 4. 100% Firewise – Patty Dewes The team is working hard to recruit leaders for new Firewise communities. Patty plans to build a PV leadership circle that can share best practices, ideas, and challenges. She will also try mailbox stuffing to recruit more block leaders in Westridge Firewise. Vivek plans to hold a meeting for the Golden Oak / Alpine Hills area once he has 10 potential names. Wanda is working on Willowbrook and Nathhorst. Patty will contact the Corte Madera and Priory schools. New leaders are working to start up Blue Oaks and Brookside-Corte Madera (was named Lower PV Hills). The team is staffing a Firewise table at the Jun-27-2026 EPC Emergency Preparedness and Communications Day at Fire Station 8. Patty has purchased a banner and a large poster of William Christensen’s new Firewise map. Kim Cashin suggested the WPC promote the event more so that residents know they can come talk about Firewise. Patty will post on PVForum. 2 Vivek noted that he finds person-to-person outreach is very effective. He got a list of emails for the Alpine Hills Association and found many were outdated. Kim Cashin noted that no one in the Nathhorst area has stepped up for Firewise despite her multiple outreach emails. 5. WPC review of PV Draft Safety Element – MJ Lee Chris Morace, Kim Cashin, and MJ Lee formed an ad hoc subcommittee to review the PV Draft Safety Element (SE). Darcy Smith wants to know if the SE has missed any high-level policies that could be used for new ordinances in the next 5- 8 years. There were no new policies proposed in the WPC meeting, but the SE review feedback included: no parking on narrow streets on Red Flag Warning days, and mandatory removal of wood shake roofs on change of ownership. Rebecca Flynn said that the Safety & Resilience list, which was added on Jun-10- 2026, is a collection of all past and present suggestions for the SE, to ensure that no input was lost. The list will be cleaned up. Kim Cashin asked when is weed abatement enforced? FM Kim Giuliacci said it is year-round. Offending parcels can be reported to WFPD by phone or online. Rebecca Flynn asked how do residents know it is a Red Flag Day? FM Giuliacci said people can check the WFPD website, be signed up for WFPD eNotifications, or follow on social media. WFPD is on Facebook, X, Instagram as WFPD, and Instagram as LearnPrepareSurvive. The following motion was approved unanimously: Motion: Accept the draft safety element review and recommendations and submit to the Planning Dept. M/S Dewes / Ragavan (Post-Note: the document was submitted after the meeting via the Town website) 6. Fire Marshal Update – FM Kim Giuliacci on zoom WFPD inspections should start at the end of 2026 or beginning of 2027. An evacuation drill is scheduled for the Los Trancos area in Sep-2026, with a vendor fair at the PV Town Center. 7. Goats, gates, WPC webpages, decking ordinance – MJ Lee On PVForum, MJ posted a list of goat-grazing vendors, and 5 people expressed interest in doing a group buy. Sue Chaput offered to organize them. MJ also added 2 gate vendors to the PVForum wildfire prep database. MJ revisited the WPC decking ordinance report by sending it to Planning Director Sarah Cawrse and Darcy Smith. In reply, FM Giuliacci supported the conclusions of this report. However, Darcy Smith says that in Jan-2026, the Town adopted Ordinance 2025-454, which adopted lots of State codes. The 2025 CA WUI Code (Part 7 of Title 24) was included with no changes. Therefore, the 2022 decking ordinance was overridden and should no longer be in effect. 3 MJ made no progress on redesigning the WPC webpages, but they will include William Christensen’s Firewise map. SUBCOMMITTEE AND STAFF/LIAISON UPDATES 8. Conservation Committee Update – Chris Morace Chris Morace was absent 9. EPC Update – Kimberley Cashin Reiterated the Jun-27-2026 EPC ER Prep and Comms Day. EPC also had a subcommittee review the Draft Safety Element, on which she participated. 10. Agenda for next meeting Len Waterman of OneShoreline may present an insurance pilot they are trying to set up. 11. Meeting adjourned at 11:02 AM. Next meeting Thursday Jul-16-2026 at 10:00 AM. /s/ MJ Lee Hello Committee Chairs & Vice Chairs (bcc'd), I wanted to give you all an update of a new Council adopted policy approved at the June 10 meeting. With SB 707 in effect, Council may extend remote meeting attendance to eligible Brown Act bodies. You can read the staff report for item 7d for more detail and a copy of the resolution and policy is also attached. Essentially, certain Brown Act Committees can meet virtually without following the traditional teleconferencing rules of posting the attendee's physical location on the agenda and quorum requirements of in person members. Council approved the policy to allow you this new provision and Council must reauthorize it every 6 months. The committees themselves must also agendize and vote on using this new policy before using it for future meetings and must also re-vote every 6 months after Council reauthorization. While this will allow greater flexibility for you, there are still a couple requirements needed in order to comply: A copy of the agenda must be posted at the Schoolhouse At least one staff member or volunteer (or member of the committee) must be physically present at the Schoolhouse to allow for in-person public comment and participation in the meeting All remote members must appear on camera for the duration of the meeting and if video is disabled, a reason must be stated as to why (i.e. technical difficulties) *** Due to limited staff, it is ideal if a trusted volunteer or committee member who is familiar with the Zoom tech can be present to run the meeting. However, if no one else is available, staff will be made available if needed. Please reach out with any questions or if you want further explanation. I will be attending Darcy's committee chair meeting and am happy to talk after as well. Best, Veronica Town Clerk's Office Town of Portola Valley 765 Portola Rd Portola Valley, CA 94028 Web: www.portolavalley.net Phone: (650) 851-1700 Email: pvtownclerk@portolavalley.net 2998-2026 Subsidiary Body Teleconferencing.pdf Subsidiary Body Teleconferencing Policy - Town Clerk email on Jul-8-2026 This doc is not included in the WPC agenda packet, refer to the Town website