07-14-2026 Cultural Arts Agenda Packet

Ivy Margoli, Chair Sue Chaput, Vice-Chair Phil Barth, Member Mimi Breiner, Member TOWN OF PORTOLA VALLEY Jerrie Welch, Member Cultural Arts Committee Meeting Stacie Doherty, Member Leslie Field, Member July 14, 2026 Lael Bajet, Member 5:00 p.m. AGENDA REGULAR MEETING HISTORIC SCHOOLHOUSE 765 PORTOLA ROAD ~ PORTOLA VALLEY REMOTE MEETING ADVISORY: On March 1, 2023, all committees in Portola Valley will return to conducting in- person meetings. A Zoom link will be provided for members of the public to participate remotely; however, the Town cannot guarantee there will be no technical issues with the software during the meeting. For best public participation results, attending the meeting in-person is advised. ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at towncenter@portolavalley.net. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. VIRTUAL PARTICIPATION VIA ZOOM To access the meeting by computer: https://us06web.zoom.us/j/89294457385?pwd=7iGLqs6mNaXrX6290kBFHS8IvrMUQC.1 Webinar ID: 892 9445 7385 Passcode: 913796 To access the meeting by phone: 1-669-900-6833 or 1-888-788-0099 (toll-free) Mute/Unmute – Press *6 / Raise Hand – Press *9 1. CALL TO ORDER & ROLL CALL a. Ivy Margolis b. Sue Chaput c. Jerrie Welch d. Phil Barth e. Lael Bajet f. Leslie Field g. Stacie Doherty 2. ORAL COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA 3. APPROVAL OF MINUTES: a. Approval May meeting minutes 4. OLD BUSINESS: 5. NEW BUSINESS a. Next Year Budget: update b. Timeline and calendar of events. 6. OTHER BUSINESS: 7. ANNOUNCEMENTS: 8. ADJOURNMENT ******************************************************************************************************************* Land Acknowledgement: The Town of Portola Valley acknowledges the colonial history of this land we dwell upon—the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK-mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair. Ivy Margoli, Chair Sue Chaput, Vice-Chair TOWN OF PORTOLA VALLEY Phil Barth, Member Cultural Arts Committee Meeting Mimi Breiner, Member Jerrie Welch, Member May 12, 2026 Stacie Doherty, Member 5pm PST Leslie Field, Member Lael Bajet, Member MINUTES REGULAR MEETING HISTORIC SCHOOLHOUSE 765 PORTOLA ROAD ~ PORTOLA VALLEY REMOTE MEETING ADVISORY: On March 1, 2023, all committees in Portola Valley will return to conducting in- person meetings. A Zoom link will be provided for members of the public to participate remotely; however, the Town cannot guarantee there will be no technical issues with the software during the meeting. For best public participation results, attending the meeting in-person is advised. ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at towncenter@portolavalley.net. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. VIRTUAL PARTICIPATION VIA ZOOM To access the meeting by computer: https://us06web.zoom.us/j/81450213279?pwd=XQOiS5KZpVbUPefBjhxSSaGpS9NzdQ.1 Webinar ID: 814 5021 3279 Passcode: 676578 To access the meeting by phone: 1-669-900-6833 or 1-888-788-0099 (toll-free) Mute/Unmute – Press *6 / Raise Hand – Press *9 1. CALL TO ORDER & ROLL CALL a. Ivy Margolis – here b. Stacie Doherty – here c. Lael – here d. Phil Barth – here e. Sue Chaput – here f. Leslie Field – here g. Jerrie Welch – here h. Mini – not here. i. Ivy will talk to town manager about Mini. 2. ORAL COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA 3. APPROVAL OF MINUTES: a. Approval April meeting minutes: approved. 4. OLD BUSINESS: 5. NEW BUSINESS a. Next Year Budget b. Steve: $300 for Creative Fair. i. Biachaninis ii. UPS store iii. Robert’s iv. $350 requested for next year. Town of Portola Valley – Cultural Arts Committee Agenda May 12, 2026 Page 2 of 2 $100 for posters 1. $250 for food. 2. c. Ivy: speaker event – $1,000. i. Two events at $500 per event. ii. Leslie would like to be considered as a speaker. 6. OTHER BUSINESS: a. Photo Contest i. $4,450 total 1. Printing: $550 2. Do we want to use it for any events other the photo exhibit? b. Limberick Contest - $100 i. Lael Bajet is the sponsor. 7. ANNOUNCEMENTS: 8. ADJOURNMENT ******************************************************************************************************************* Land Acknowledgement: The Town of Portola Valley acknowledges the colonial history of this land we dwell upon—the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK-mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair.