07-22-2026 Council Agenda Packet

TOWN OF PORTOLA VALLEY Regular Meeting of the Town Council Wednesday, July 22, 2026 7:00 PM MAYOR: Craig Taylor VICE MAYOR: Mary Hufty COUNCILMEMBERS: Rebecca Flynn, Judith Hasko, Helen Wolter A G E N D A HISTORIC SCHOOLHOUSE - 765 Portola Road, Portola Valley, CA 94028 Remote Public Comments: Meeting participants are encouraged to submit public comments in writing in advance of the meeting. Please submit your public comments by using the online form, by 1:00 PM on the day of the meeting. Time permitting, your correspondence will be uploaded to the website. All received questions will be forwarded to the Portola Valley Town Council for consideration during the meeting and included in the public record. Members of the public may also provide comments in person at the meeting. The agenda and staff report will be posted on the Town’s website by approximately 5:00 PM the Friday prior to the meeting. Additionally, technology permitting, the public body will take questions using the Raise Hand button for those who attend the meeting online or by phone. The Mayor will call on people to speak by the phone number calling in. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation. In-Person Public Comments: Please fill out and submit a Public Comment card to the Town Clerk or Mayor prior to speaking. The Mayor will call your name at the appropriate time. Each speaker's time is limited to three (3) minutes. The Mayor reserves the right to limit speaker's time, depending upon the number of speakers or other circumstances. Assistance for People with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at towncenter@portolavalley.net. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. VIRTUAL PARTICIPATION VIA ZOOM To access the meeting by computer: https://us06web.zoom.us/j/85661031107?pwd=XBbPrv9WKnql1xOByNvR6a5i74XjuR.1 Webinar ID: 856 6103 1107 Passcode: 048294 To access the meeting by phone: 1-669-900-6833 or 1-888-788-0099 (toll-free) Mute/Unmute - Press *6 / Raise Hand - Press *9 1 1. CALL TO ORDER 2. ANNOUNCEMENT OF REMOTE ATTENDANCE / ROLL CALL 3. REPORT OUT FROM CLOSED SESSION 4. PRESENTATIONS / PROCLAMATIONS a. Commemoration Honoring the Life, Leadership, and Enduring Legacy of Former Portola Valley Mayor Edward C. "Ted" Driscoll, Jr. 5. TOWN MANAGER REPORT 6. ORAL COMMUNICATIONS 7. CONSENT AGENDA a. Approve Regular Meeting Minutes of July 8, 2026 b. Approve Warrant List for July 22, 2026 c. Adopt a Resolution Updating the Authorized Signers at Bank of America 8. REGULAR AGENDA a. Consider Adoption of a Resolution Authorizing an Additional FY26-27 General Fund Budget Appropriation and Authorizing the Town Manager to Execute an Amendment to the Professional Services Agreement with Maze & Associates for Expedited Auditing Services for Fiscal Years 2023-24 and 2024-25. b. Consider Adoption of a Resolution Submitting to the Voters of Portola Valley a Measure Both to Adopt a Town Charter and to Authorize a Real Property Transfer Tax at the General Election to be held on Tuesday, November 3, 2026 as Called by Resolution 3001-2026 9. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES REPORTS a. 07/07/2026 Conservation Committee Liaison Memo b. 07/13/2026 Geologic Safety Committee Liaison Memo 10. ADJOURNMENT There are no written materials, and the Town Council does not take action under this agenda item. Persons wishing to address the Town Council on any not on the agenda or related to Presentations/Proclamations or the Town Manager Re port subject may do so now. Please submit a speaker’s slip located at the front of the room to the Town Clerk or Mayor, prior to speaking. Please note the Council is not able to undertake extended discussion or action on items not on the agenda. Each speaker’s time is limited to three (3) minutes. Oral and written reports arising out of Council subcommittee and liaison appointments to both in-town and regional committees and initiatives. The Town Council does not take action under this agenda item. The next Regular Town Council meeting will be held on August 12, 2026 at 7:00 p.m. Land Acknowledgement: 2 The Town of Portola Valley acknowledges the colonial history of this land we dwell upon the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK- mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair. 3 TOWN OF PORTOLA VALLEY COMMEMORATION HONORING THE LIFE, LEADERSHIP, AND ENDURING LEGACY OF FORMER PORTOLA VALLEY MAYOR EDWARD C. “TED” DRISCOLL, JR. WHEREAS, Edward C. "Ted" Driscoll, Jr. and his wife, Sue Learned-Driscoll, made Portola Valley their home in 1985, choosing this remarkable community in which to raise their children, Adam and Laura, and dedicating themselves to preserving the Town's unique rural character, natural beauty, and sense of community; and WHEREAS, Ted's lifelong commitment to thoughtful planning and public service was grounded in an exceptional academic career, earning a Bachelor of Arts degree from the University of Pennsylvania in 1974, a Master in Architecture in 1977 and a Master of Landscape Architecture in 1978 from Harvard University, and a Doctor of Philosophy in Applied Earth Sciences from Stanford University in 1985, bringing to municipal leadership a rare combination of scientific understanding, planning expertise, and practical judgment; and WHEREAS, Ted began his service to the Town on the Architectural and Site Control Commission from 1987 to 1990, continued on the Planning Commission from 1990 to 1993, and then served with distinction on the Portola Valley Town Council for twenty years, from 1993 through 2013, including five terms as Mayor; and WHEREAS, throughout those decades of service, Ted exemplified the highest ideals of public leadership through careful preparation, respectful deliberation, intellectual integrity, and an unwavering commitment to finding thoughtful solutions that served both present and future generations of Portola Valley residents; and WHEREAS, Ted served as Council liaison to numerous Town committees and commissions, generously sharing his expertise, encouraging civic participation, mentoring emerging community leaders, and strengthening collaboration throughout the Town; and WHEREAS, among his many lasting accomplishments, Ted was a member of the renowned "Tenacious Gang of Eight," whose vision, determination, and leadership inspired an extraordinary community-wide fundraising effort that exceeded its original goal by raising more than $20 million, ensuring the successful construction and completion of Portola Valley's Town Center campus—today recognized as one of the nation's exemplary sustainably designed civic facilities and a lasting symbol of the Town's shared values; and WHEREAS, Ted consistently championed thoughtful land use planning, environmental stewardship, fiscal responsibility, scientific understanding, and preservation of Portola Valley's distinctive rural character, helping shape policies and decisions whose benefits continue to serve the community today; and 4 WHEREAS, beyond his official positions, Ted earned the respect, admiration, and affection of colleagues, staff, volunteers, and residents alike through his humility, generosity, civility, intellectual curiosity, steady leadership, and deep love for the Town he served; and WHEREAS, Ted leaves a legacy measured not only by buildings constructed, policies adopted, or years of service, but by the enduring culture of thoughtful governance, community collaboration, and stewardship that continues to define Portola Valley; and WHEREAS, the Town Council joins Ted's family, friends, colleagues, and generations of residents in mourning his passing while celebrating a life devoted to public service and community leadership. NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Portola Valley hereby honors and commemorates the life and extraordinary public service of former Mayor Edward C. "Ted" Driscoll, Jr., expresses its deepest gratitude for his decades of leadership and dedication, and extends its heartfelt sympathy to Sue, Adam, Laura, and the entire Driscoll family. BE IT FURTHER RESOLVED, that this Commemoration shall be entered into the permanent records of the Town of Portola Valley so that future generations may know of Ted Driscoll's remarkable contributions and the lasting legacy he leaves to the community he loved and faithfully served. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the Town of Portola Valley to be affixed hereto this 22nd day of July, 2026. ___________________________ Craig Taylor, Mayor 5 TOWN OF PORTOLA VALLEY STAFF REPORT TO: Mayor and Members of the Town Council FROM: Veronica Dao, Town Clerk DATE: July 22, 2026 RE: Approve Regular Meeting Minutes of July 8, 2026 RECOMMENDATION Staff recommends Town Council review and approve the July 8, 2026 regular meeting minutes. ATTACHMENTS 1. 07-08-2026 Council Regular Meeting Minutes 6 Volume 47 July 8, 2026 Page 1 PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – JULY 8, 2026 1. CALL TO ORDER Mayor Taylor called the meeting to order at 7:03 p.m. Roll call was taken by the Clerk. Present: Councilmembers Helen Wolter, Judith Hasko, Rebecca Flynn, Vice Mayor Mary Hufty (arrived 7:07 p.m.), Mayor Craig Taylor Absent: None Others: Town Manager Darcy Smith, Town Attorney Catherine Engberg, Assistant Town Manager Tony McFarlane, Planning and Building Director Sarah Cawrse, Town Clerk Veronica Dao 2. ANNOUNCEMENT OF REMOTE ATTENDANCE / ROLL CALL 3. PRESENTATIONS / PROCLAMATIONS – None. 4. TOWN MANAGER REPORT Town Manager Smith updated the Council on the following:  Summer concert series  Recap of Emergency Preparedness and Safety Day  Town Public Works and fire mitigation projects 5. ORAL COMMUNICATIONS Mayor Taylor invited public comment. None were received. 6. CONSENT AGENDA Mayor Taylor invited public comment. None were received. Consent Agenda items 6a, 6b, and 6d were pulled for separate discussion and action. Motion and second (Hasko, Hufty) to approve Consent Agenda item 6c. The motion carried unanimously by voice vote. Item 6a was corrected to note that Councilmember Wolter was recused from the Closed Session item. Item 6b was corrected with revised vote count order of “aye-nay-recuse/abstain.” 7 Volume 47 July 8, 2026 Page 2 Motion and second (Flynn, Hasko) to approve Consent Agenda items 6a, 6b, and 6d. The motion carried unanimously by voice vote. a. Approve Special Meeting Minutes of June 24, 2026 b. Approve Regular Meeting Minutes of June 24, 2026 c. Approve Warrant List for July 8, 2026 d. Adopt a Resolution Approving and Authorizing the Town Manager to Execute an Amendment to the Cooperation Agreement with the County of San Mateo which Permits the Town’s Continuing Participation in the County’s Housing and Community Development Program 7. REGULAR AGENDA a. Consider Acceptance of the FY 2022-23 Annual Comprehensive Financial Report Assistant Town Manager McFarlane presented the item. Mayor Taylor invited public comment. Public Comment  Rita Comes Counci