07-21-2026 Parks and Rec Committee Agenda Packet

Patty Dewes, Chair, Secretary TOWN OF PORTOLA VALLEY Karen Askey, Vice Chair David Bailey, Member Parks & Recreation Lindsay Bowen, Member Committee Meeting Steve Ericksen, Member Jon Myers, Member (LOA) July 21, 2026 Cindy Rowe, Member 7:00 p.m. Minnie Sarwal, Member AGENDA REGULAR MEETING HISTORIC SCHOOLHOUSE– 765 PORTOLA RD. – PORTOLA VALLEY, CA REMOTE MEETING ADVISORY: On March 1, 2023, all committees in Portola Valley will return to conducting in- person meetings. A Zoom link will be provided for members of the public to participate remotely; however, the Town cannot guarantee there will be no technical issues with the software during the meeting. For best public participation results, attending the meeting in-person is advised. ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at towncenter@portolavalley.net. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. VIRTUAL PARTICIPATION VIA ZOOM To access the meeting by computer: https://us06web.zoom.us/j/87327480986?pwd=CjXFaapdVAshadBAFiua5bW2oPn8er.1 Webinar ID: 873 2748 0986 Passcode: 805759 To access the meeting by phone: 1-669-900-6833 or 1-888-788-0099 (toll-free) Mute/Unmute – Press *6 / Raise Hand – Press *9 1. CALL TO ORDER & ROLL CALL 2. ORAL COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA Speakers' time is limited to two minutes. 3. APPROVAL OF MINUTES: a. June 16, 2026 4. NEW BUSINESS: 5. OLD BUSINESS: a. Master Fee Schedule: Status and Next Steps b. Next Game Night: Saturday, November 14 c. Zott’s to Tots/Town Picnic: Date, Saturday, September 19 i. 2027 date? d. Discuss Town Court Outstanding Topics: i. Cleaning of Storage Shed e. Status of Proposal for Potential Replacement of Existing Portable Restrooms and Snack Shack at Dorothy Ford Park & Open Space i. Phase 1 Design Study ii. Fund Raising f. Status of Rossotti’s and Dorothy Ford Park Little League Field Parking 6. ITEMS TABLED FOR FUTURE CONSIDERATION a. Bocce Court Proposal b. Off-Leash Dog Area Town of Portola Valley – Parks & Recreation Committee Agenda July 21, 2026 Page 2 of 2 c. Request to Town Council for a study session on recreational facilities d. Discuss PV Recreational Facilities Opportunities Status e. Discuss Hawthorns Property Planning Status 7. ADJOURNMENT The next regularly scheduled meeting date is Tuesday, August 18, 2026, at 7:00 p.m. ************************************************************************************************************************************* Land Acknowledgement: The Town of Portola Valley acknowledges the colonial history of this land we dwell upon—the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK-mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair. Parks and Recreation Committee Meeting Minutes June 16, 2026 Call to Order: The meeting was called to order at 7:02 p.m. via Zoom Members present: Patty Dewes, Karen Askey, Jon Myers Members absent: Lindsay Bowen, Cindy Rowe, David Bailey, Steve Ericksen, Minnie Sarwal Guests: Darcy Smith, PV Town Manager Oral Communications: None Approval of Minutes: The minutes of the May 19, 2026, meeting were approved unanimously without edits. New Business: Patty summarized the comments that she will be submitting to the Planning Department on behalf of the Parks and Recreation Committee regarding the Safety Element. They were approved. Old Business: a. Master Fee Schedule: Per request from the Town Council, the committee performed further research and analysis on the proposed changes to the Recreation Fees. Primarily, the committee pulled competitive data from adjoining Towns regarding usage, fees, basis for calculation (per user, per event, etc.) and also got usage and other relevant data from the Leagues/Clubs. We presented alternatives and the accompanying logic behind the proposal. While there was a recognition that the fee schedule needed to be finalized for the coming fiscal year, the committee strongly recommended that more time be given to looking at simplifying the fee structure and changing the basis for calculation to be more aligned w/ surrounding towns and to the relevant driver/basis for the fee. There was a robust discussion, and it was agreed that Patty/Karen would meet with Darcy/Tony to finalize the proposal and next steps. b. Budget Status: The budget will be voted on at the next Town Council meeting and to date there have been no changes to what this committee previously submitted. c. Next Game Night: Saturday November 14. We agreed that it will be a trivia night, with further discussions at a future meeting closer to the date. d. Zott’s to Tots/Town Picnic: Saturday, September 19. Karen and Jon will meet to develop some proposals about the Zott’s giveaways for the next meeting. Patty will start to make some of the picnic reservations in anticipation that our budget will be approved. e. Discuss Town Court Outstanding Topics: Cindy was not present at the meeting, so we did not get an update on the cleaning out of the storage spaces. . f. Status of Proposal for Potential Replacement of Existing Portable Restrooms and Snack Shack at Dorothy Ford Park & Open Space: There will be a joint meeting of the ASCC/PC on Wednesday, June 17 to discuss the Phase 1 Design Phanse CALA report out. This committee discussed our reaction and feedback which was primarily concerning the costs, which are significantly higher than the guidelines initially given to CALA. They have also not considered other inputs from this committee and the ALL to our satisfaction. We will present our comments at the meeting, but this committee agreed that the proposed plan is not feasible, and we do not believe that a fundraising campaign would be successful without a significant donor (s). g. Status of Rossotti’s and Little League Field Parking: Darcy indicated that the Master Fee schedule will incorporate daily/monthly rates for reserving the Ford Field parking lot, but these rates do NOT apply to the usage by Alpine Inn. Those rates will be incorporated in a lease negotiation at a later date which has not yet been set. Items tables for future discussion: • Bocce Court Proposal • Off-leash Dog Area • Status of request to Town Council for a study session on recreational facilities • PV Recreational Facilities Opportunities • Hawthorns Property Planning Status Next Meeting: Tuesday, July 21 at 7:00 p.m. The meeting was adjourned at 9:25 p.m. Respectfully submitted, Patty Dewes, Acting Secretary