08-25-2026 Cultural Arts Sp. Agenda Packet

Ivy Margoli, Chair Sue Chaput, Vice-Chair TOWN OF PORTOLA VALLEY Phil Barth, Member Mimi Breiner, Member Jerrie Welch, Member Cultural Arts Committee Stacie Doherty, Member Leslie Field, Member Special Meeting Lael Bajet, Member August 25, 2026 5:00 p.m. AGENDA REGULAR MEETING HISTORIC SCHOOLHOUSE 765 PORTOLA ROAD ~ PORTOLA VALLEY REMOTE MEETING ADVISORY: On March 1, 2023, all committees in Portola Valley will return to conducting in- person meetings. A Zoom link will be provided for members of the public to participate remotely; however, the Town cannot guarantee there will be no technical issues with the software during the meeting. For best public participation results, attending the meeting in-person is advised. ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at towncenter@portolavalley.net. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. VIRTUAL PARTICIPATION VIA ZOOM To access the meeting by computer: https://us06web.zoom.us/j/89294457385?pwd=7iGLqs6mNaXrX6290kBFHS8IvrMUQC.1 Webinar ID: 892 9445 7385 Passcode: 913796 To access the meeting by phone: 1-669-900-6833 or 1-888-788-0099 (toll-free) Mute/Unmute – Press *6 / Raise Hand – Press *9 1. CALL TO ORDER & ROLL CALL a. Ivy Margolis - b. Sue Chaput – c. Jerrie Welch – d. Phil Barth - e. Lael Bajet – f. Leslie Field – g. Stacie Doherty – 2. APPROVAL OF MINUTES: a. Approval May meeting minutes. Approved. 3. OLD BUSINESS: 4. NEW BUSINESS a. Changes to CAC Operations i. Agenda Item Submission Deadline ii. Participation Expectation b. Budget approved for 2026/2027: $3000 c. Timeline and Calendar of events. i. Fall – PV Photography Contest ii. Winter - Youth Fair Town of Portola Valley – Cultural Arts Committee Agenda August 11, 2026 Page 2 of 2 iii. Spring – Limerick Celebration 5. OTHER BUSINESS/ORAL COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA 6. ANNOUNCEMENTS: 7. ADJOURNMENT ******************************************************************************************************************* Land Acknowledgement: The Town of Portola Valley acknowledges the colonial history of this land we dwell upon—the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK-mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair. Ivy Margoli, Chair Sue Chaput, Vice-Chair Phil Barth, Member TOWN OF PORTOLA VALLEY Mimi Breiner, Member Jerrie Welch, Member Cultural Arts Committee Meeting Stacie Doherty, Member July 14, 2026 Leslie Field, Member Lael Bajet, Member 5pm PST MINUTES REGULAR MEETING HISTORIC SCHOOLHOUSE 765 PORTOLA ROAD ~ PORTOLA VALLEY REMOTE MEETING ADVISORY: On March 1, 2023, all committees in Portola Valley will return to conducting in- person meetings. A Zoom link will be provided for members of the public to participate remotely; however, the Town cannot guarantee there will be no technical issues with the software during the meeting. For best public participation results, attending the meeting in-person is advised. ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700 or by email at towncenter@portolavalley.net. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. VIRTUAL PARTICIPATION VIA ZOOM To access the meeting by computer: https://us06web.zoom.us/j/81450213279?pwd=XQOiS5KZpVbUPefBjhxSSaGpS9NzdQ.1 Webinar ID: 814 5021 3279 Passcode: 676578 To access the meeting by phone: 1-669-900-6833 or 1-888-788-0099 (toll-free) Mute/Unmute – Press *6 / Raise Hand – Press *9 1. CALL TO ORDER & ROLL CALL a. Ivy Margolis - yes b. Sue Chaput – not here c. Jerrie Welch – here d. Phil Barth - here e. Lael Bajet – here f. Leslie Field – not here g. Stacie Doherty – here 2. ORAL COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA Stacie: would like to schedule a photo pick up the week of August 3rd and is asking for volunteers to 12noon to 2pm. Lael and Jerrie have volunteered to pick up the photos. 3. APPROVAL OF MINUTES: a. Approval May meeting minutes. Approved. 4. OLD BUSINESS: 5. NEW BUSINESS a. Next Year Budget: update i. It was a council meeting, but not a Finance meeting. b. Timeline and calendar of events. 6. OTHER BUSINESS: a. Ivy will request a demo for the Town Zoom. Town of Portola Valley – Cultural Arts Committee Agenda July 14, 2026 Page 2 of 2 7. ANNOUNCEMENTS: 8. ADJOURNMENT ******************************************************************************************************************* Land Acknowledgement: The Town of Portola Valley acknowledges the colonial history of this land we dwell upon—the unceded territory of the Ramaytush (rah-my-toosh) Ohlone, Tamien Nation, and Muwekma (mah-WEK-mah) Ohlone, who endured a human and cultural genocide that included removal from their lands and their sacred relationship to the land. Portola Valley recognizes that we profit from the commodification of land seized from indigenous peoples and now bear the ecological consequences. We seek to understand the impact of these legacies on all beings and to find ways to make repair.