08-26-2026 Council Regular Meeting Minutes

Volume 47 August 26, 2026 Page 1 PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING MINUTES – AUGUST 26, 2026 1. CALL TO ORDER Mayor Taylor called the meeting to order at 7:08 p.m. Roll call was taken by the Clerk. Present: Councilmembers Helen Wolter, Judith Hasko, Rebecca Flynn, Vice Mayor Mary Hufty, Mayor Craig Taylor Absent: None Others: Town Manager Darcy Smith, Town Attorney Catherine Engberg, Assistant Town Manager Tony McFarlane, Planning & Building Director Sarah Cawrse, Town Clerk Veronica Dao 2. ANNOUNCEMENT OF REMOTE ATTENDANCE / ROLL CALL 3. PRESENTATIONS / PROCLAMATIONS – None. 4. TOWN MANAGER REPORT Town Manager Smith updated the Council on the following: • PV Palooza on August 29 • Zott’s to Tots and Town Picnic on September 19 • Road safety update on Highways 35, 84, & 9 • Update on County meeting and press conference regarding VLF 5. ORAL COMMUNICATIONS Mayor Taylor invited public comment. Public Comment • Rita Comes 6. CONSENT AGENDA Mayor Taylor invited public comment. None were received. Consent Agenda item 6d was pulled for separate discussion and action. Motion and second (Wolter, Hufty) to approve Consent Agenda items 6a, 6b, 6c, and 6e. The motion carried unanimously by voice vote. Volume 47 August 26, 2026 Page 2 Motion and second (Hasko, Flynn) to approve Consent Agenda item 6d. The motion carried unanimously by voice vote. a. Approve Special Meeting Minutes of July 22, 2026 b. Approve Regular Meeting Minutes of July 22, 2026 c. Approve Warrant List for August 26, 2026, 2026 d. Appoint Mayor Craig Taylor as the Voting Delegate, and Vice Mayor Mary Hufty and Councilmember Rebecca Flynn as the Alternate Delegates to Represent the Town of Portola Valley at the Annual General Assembly at the 2026 League of California Cities Annual Conference e. Appointment of Kori Anne Bagrowski to Conservation Committee 7. REGULAR AGENDA a. Consider Acceptance of the Planning Commission Bylaws Planning & Building Director Cawrse presented the item. Mayor Taylor invited public comment. Public Comment • Lynda Brothers • Rita Comes Council asked questions and discussed the item. Motion and second (Flynn, Wolter) to accept the Planning Commission bylaws as proposed with the addition of “initially” to Section 2 to read “these offices are initially filled by the most senior”. The motion failed 2-3 by voice vote, with Councilmembers Hasko, Hufty, and Taylor voting no. Motion and second (Hasko, Taylor) to accept the Planning Commission bylaws as proposed with no changes. The motion carried unanimously by voice vote. b. Consider Acceptance of an Updated Calendar for 2026 Council Meetings, Canceling the November 11 and November 25 Regular Meetings, and Scheduling a Special Meeting on November 18, 2026 Town Clerk Dao presented the item. Mayor Taylor invited public comment. None were received. Council discussed the item. Volume 47 August 26, 2026 Page 3 Motion and second (Wolter, Flynn) to cancel the November regular meetings and schedule a special meeting on November 18, 2026. The motion carried unanimously by voice vote. c. Amendment to Employment Agreement for Town Manager Town Attorney Engberg presented the item. Mayor Taylor invited public comment. None were received. Council asked questions and discussed the item. Motion and second (|Flynn, Hufty) to accept amendment. The motion carried unanimously by voice vote. d. Adopt a Resolution Authorizing the Town Manager to Execute a Professional Services Agreement in an Amount Not to Exceed $175,800 with Eaton & Associates to Provide Information Technology Services Assistant Town Manager McFarlane presented the item. Gabby Nelson of Eaton & Associates gave a presentation. Mayor Taylor invited public comment. Public Comment • Aaron Ebert • David Cardinal • Kristi C. Motion and second (Hasko, Wolter) to adopt the resolution with the following changes to the agreement: • start date of September 1, 2026 • 90 days notice of termination The motion carried unanimously by voice vote. 8. COUNCIL SUBCOMMITTEE, LIAISON COMMITTEE, AND REGIONAL AGENCIES REPORTS Councilmembers reported on several local and regional meetings they attended recently. Mayor Taylor invited public comment. Volume 47 August 26, 2026 Page 4 Public Comment • Unidentified speaker 9. ADJ OURNMENT The meeting adjourned at 9:17 p.m. _______________ __________ _________________________ Craig Taylor, Mayor Veronica Dao, Town Clerk S ubmitted for approval to the Town Council at its September 9, 2026 regular meeting.